The Northern Ireland Statistics and Research Agency
(NISRA), which is an Agency within the Department of
Finance (DoF), manage the NINIS website. NISRA are
committed to protecting your privacy when you use our
services. This privacy notice explains how NINIS
uses information about you and the ways in which we
will safeguard your data.
What information we collect
The information we need to process includes:
Why we process personal information
We collect and process this personal information to
enable us to reply to any feedback received and
email the NINIS Ezine to our subscribers. The
legal basis for processing such information falls
under Public Task. We will only collect and hold
the minimum amount of personal data necessary in
order to provide and manage this service.
We also collect information when you voluntarily
complete training satisfaction surveys for NINIS
training, or email a query to
We do not collect more information than we need to
fulfil our stated purposes and will not hold it for
longer than is necessary.
Website usage information is collected using
cookies. Cookies are pieces of data that are
often created when you visit a website, and are
stored in the cookies directory of your computer.
Cookies are created when you visit NINIS.
NINIS cookies store a random number of your
computer to help count the number of times users
collect information about customer usage patterns.
The cookies do not contain any personal
information about you, and they cannot be used to
identify an individual user. You can find out
more information on cookies on the
Department of Finance cookies page.
customer usage patterns. This provides data on
usability and behaviour. NINIS uses this
information to make changes to the layout of the
website and to the information in it. This does
not collect any personal or identifiable
information about users.
How we obtain personal data
We obtain the personal information when you
subscribe to our Ezine newsletter, telephone
or email a query, or voluntarily fill out a
NINIS training satisfaction survey.
Who your personal information may be shared with
In most circumstances, we will not disclose
personal data without consent. However, should
you send an email seeking advice or information
we then may need to forward your query to the
appropriate government department, executive
agency or Non Department Public Body who may be
able to assist your further.
How we use information about you
Any personal information we process will only be
used for the purposes stated or if necessary to
fulfil legal or regulatory requirements.
No third parties have access to the personal data
we store unless the law allows them to do so.
How long we keep your personal data
We keep personal information about you only for
as long as is necessary to fulfil the purpose and
in line with the DoF Retention and Disposal
Schedule, after which time it will be destroyed
Information we use for marketing purposes
(distributing the Ezine newsletter) will be
retained by us until you notify us that you no
longer wish to receive this information.
Under data protection legislation, you have
rights as an individual which you can exercise
in relation to the information we hold about you.
The Department tries to be as open as possible in
terms of giving you access to your personal data.
You can find out if we hold any information by
making a subject access request. If we do hold
information about you, we will, where possible:
- Give you a description of it;
- Tell you why we are holding it;
- Tell you who it could be disclosed to; and
- Let you have a copy of the information in an intelligible form.
To make a request for any personal information we
may hold, you can contact our Data Protection
Officer whose details can be found at the bottom
of this notice or email us at
If, at any point, you believe the information we
process on you is incorrect, you can ask to have
this information corrected. In certain
circumstances, you may also ask us to erase or
restrict the processing of your data.
How do I complain?
If you wish to raise a complaint about how we
have handled your data, you can contact our Data
Protection Officer at the address above who will
investigate the matter.If you are not satisfied
with our response or believe we are not
processing your personal data in accordance with
the law, you can complain to the Information
Commissioner at the following address:
Information Commissioner’s Office
Changes to this privacy notice
We keep our privacy notice under regular review.
This privacy notice was last updated on 17th May 2021.
How to contact us
If you want to request information about our
can email us at
or write to:
Data Protection Officer
Department of Finance
Room 20 Dundonald House
Upper Newtownards Road