Privacy Notice

The Northern Ireland Statistics and Research Agency (NISRA), which is an Agency within the Department of Finance (DoF), manage the NINIS website. NISRA are committed to protecting your privacy when you use our services. This privacy notice explains how NINIS uses information about you and the ways in which we will safeguard your data.

What information we collect

The information we need to process includes:

  • Name and email address

Why we process personal information

We collect and process this personal information to enable us to reply to any feedback received and email the NINIS Ezine to our subscribers. The legal basis for processing such information falls under Public Task. We will only collect and hold the minimum amount of personal data necessary in order to provide and manage this service.

We also collect information when you voluntarily complete training satisfaction surveys for NINIS training, or email a query to info@nisra.gov.uk.

We do not collect more information than we need to fulfil our stated purposes and will not hold it for longer than is necessary.

Use of cookies

Website usage information is collected using cookies. Cookies are pieces of data that are often created when you visit a website, and are stored in the cookies directory of your computer. Cookies are created when you visit NINIS. NINIS cookies store a random number of your computer to help count the number of times users return to the website. NINIS uses cookies to collect information about customer usage patterns. The cookies do not contain any personal information about you, and they cannot be used to identify an individual user. You can find out more information on cookies on the Department of Finance cookies page.

Page Tagging

NINIS uses JavaScript to aggregate and analyse customer usage patterns. This provides data on usability and behaviour. NINIS uses this information to make changes to the layout of the website and to the information in it. This does not collect any personal or identifiable information about users.

How we obtain personal data

We obtain the personal information when you subscribe to our Ezine newsletter, telephone or email a query, or voluntarily fill out a NINIS training satisfaction survey.

Who your personal information may be shared with

In most circumstances, we will not disclose personal data without consent. However, should you send an email seeking advice or information we then may need to forward your query to the appropriate government department, executive agency or Non Department Public Body who may be able to assist your further.

How we use information about you

Any personal information we process will only be used for the purposes stated or if necessary to fulfil legal or regulatory requirements.

No third parties have access to the personal data we store unless the law allows them to do so.

How long we keep your personal data

We keep personal information about you only for as long as is necessary to fulfil the purpose and in line with the DoF Retention and Disposal Schedule, after which time it will be destroyed securely.

Information we use for marketing purposes (distributing the Ezine newsletter) will be retained by us until you notify us that you no longer wish to receive this information.

Your rights

Under data protection legislation, you have rights as an individual which you can exercise in relation to the information we hold about you. The Department tries to be as open as possible in terms of giving you access to your personal data. You can find out if we hold any information by making a subject access request. If we do hold information about you, we will, where possible:

  • Give you a description of it;
  • Tell you why we are holding it;
  • Tell you who it could be disclosed to; and
  • Let you have a copy of the information in an intelligible form.

To make a request for any personal information we may hold, you can contact our Data Protection Officer whose details can be found at the bottom of this notice or email us at dataprotectionofficer@finance-ni.gov.uk.

If, at any point, you believe the information we process on you is incorrect, you can ask to have this information corrected. In certain circumstances, you may also ask us to erase or restrict the processing of your data.

How do I complain?

If you wish to raise a complaint about how we have handled your data, you can contact our Data Protection Officer at the address above who will investigate the matter.If you are not satisfied with our response or believe we are not processing your personal data in accordance with the law, you can complain to the Information Commissioner at the following address:

Information Commissioner’s Office
Wycliffe House
Water Lane

Changes to this privacy notice

We keep our privacy notice under regular review. This privacy notice was last updated on 17th May 2021.

How to contact us

If you want to request information about our privacy policy or our data protection policy you can email us at dataprotectionofficer@finance-ni.gov.uk or write to:

Data Protection Officer
Department of Finance
Room 20 Dundonald House
Upper Newtownards Road